Whether you are planning a large-scale event, or just a simple birthday party, you will need to plan ahead. There are decorations to be bought, food and drink to be decided on and then sourced. Perhaps a cake to be made and presents to be bought? The list could be endless, but then it will all be worth it in the end.
The guest list will need to be populated and invitations sent to everyone, perhaps a facebook invite too? It all depends on how you want the event or party to come across to the guests.
Looking at it from a larger perspective, the following factors need to be addressed. The timings, how long do you have before the live date? What are the priorities for the event? Is it a themed event and so on. The best way to tackle a larger event is to start very early, create a to do list and keep adding to it as you go along, try to think logically and work out what needs doing in order for the next step to be reached.
Creating and planning an event is like dominoes, you need to get them lined up correctly in order for them to run smoothly. In the case of the entertainment, this will need to be one of the first decisions you will need to make, because availability may be against you.
Once budget and theme are nailed down, get on the phone to the entertainment agency and fill them in on the upcoming event. They will be able to assist creatively or simply point you in the right direction when it comes to choosing your act(s). The entertainment agency will also be able to highlight the finer details that can easily be overlooked when booking an act, it is of vital importance that you know everything about the act(s) you are considering before booking them.
The entertainment agency can also help with the budget. If you decide what you want to spend on entertainment and provide the entertainment agency with this information, they will be able to shortlist acts that will not only fit into your budget but will also work well in the venue.
It worth remembering that all acts are different, this might sound a little obvious, but if you think about the size of venue and the number of people attending, this will be helpful when selecting entertainment. Again let the entertainment agency know the size of the venue etc. they will be able to advise you as to which of their acts will have the most impact. If it’s a small venue then one main act will work well, a larger venue perhaps a main act and some roaming artistes to keep the crowds entertained.
Remember that the entertainment agency is essentially a supplier and you are the client, so get the most out of the relationship, as it can be mutually beneficial.
To get more information regarding entertainment agency and services we offer, please visit our website at www.costelloentertainments.co.uk.
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